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KKDC Design House Part-time Office Administrator

Posted: Tuesday September 3, 2019
Location: Oxford, United Kingdom
Start Date: Immediate / asap
Position: Part-time Office Administrator
Salary: £16,000
Working Hours: 8.30am - 2.30pm (30min lunch break) 4 days per week - (Working hours/days negotiable)
Holiday: 20 days + Bank Holidays
Benefits: Healthcare cash plan & Pension.
KKDC Design House Part-time Office Administrator

Introduction

KKDC Design House Ltd forms part of the KKDC global network and is responsible for producing design work & marketing requirements to support KKDC sales teams worldwide. Working closely alongside KKDC R&D centre based in Seoul (South Korea), KKDC Design House is seeking a self-motivated and flexible individual to join our small Wallingford based team in the Oxfordshire Countryside.

As leaders within the LED lighting technology sector this is a great opportunity to work within an expanding industry for a growing company at the forefront of innovation.

We are currently seeking a Part-time Office Administrator with a high level of organisation skills & attention to detail with a diligent, pro-active attitude. They should be able to provide efficient and professional administrative support to the director and financial controller for smooth running of operations.

 

Key Administrative Duties:

  • Use of XERO software to reconcile and create invoices, POs receipts.
  • Assisting financial controller & accountant with basic admin duties.
  • Support director with general admin requirements.
  • Managing of supplier accounts (ie: DHL, logistics, couriers, taxis, stationary).
  • Receiving enquiries and passing onto relevant parties in professional manner.
  • Occasional co-ordination assistance with KKDC Trade show & Event operations (locally and internationally).
  • Minimal amount of HR admin assistance as required.

 

General Office Duties:

  • General filing (digital & hard copy), typing, copying, scanning as required.
  • Organising travel arrangements for staff members (Booking flights, taxis, couriers, hotels, insurance as required).
  • Monitoring office stationary levels and ordering office supplies in a pro-active manner, considering colleagues requirements.   
  • Maintaining office equipment (Liaising with IT professionals where needed).
  • Maintaining company handbook manual.
  •  Maintaining / Reviewing any office annual policy renewals (ie: Insurance policy).
  •  Replying to emails, telephone and face to face enquiries in professional manner.
  • Maintaining shared office Calendar (Outlook) and recording employee annual leave/sickness etc.
  •  Processing staff expense claims.
  • Greeting and assisting visitors to the office.
  • Collection and distributing post. 

 

Key Skills:

  • Good understanding of office administration procedures and commercial awareness.
  • XERO software (experience preferred but not essential).
  • Strong organisation skills and ability to multi-task.
  • Good Diary & Calendar Management.
  • Good computer skills expected including Word, Excel, MS Outlook.
  • Strong typing, database and keyboard skills.  
  • A good level of English spelling and grammar.
  • Attention to detail and high level of accuracy.   

 

Personal Skills:

  •  As a small office the ability to wear many hats and multi-task is important with a keen ‘hands-on’ attitude to help meet objectives of the company.
  • Ability to work and communicate effectively as part of the wider KKDC international team.
  • Discretion, professional judgment and confidentiality expected.

 

 

If you are interested to apply for this position please email your CV to Tim Young: tim@kkdcdesignhouse.com

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