KKDC Design House Part-time Office Administrator

Introduction

KKDC Design House Ltd forms part of the KKDC global network and is responsible for producing design work & marketing requirements to support KKDC sales teams worldwide. Working closely alongside KKDC R&D centre based in Seoul (South Korea), KKDC Design House is seeking a self-motivated and flexible individual to join our small Wallingford based team in the Oxfordshire Countryside.

As leaders within the LED lighting technology sector this is a great opportunity to work within an expanding industry for a growing company at the forefront of innovation.

We are currently seeking a Part-time Office Administrator with a high level of organisation skills & attention to detail with a diligent, pro-active attitude. They should be able to provide efficient and professional administrative support to the director and financial controller for smooth running of operations.

Key Administrative Duties:

• Use of XERO software to reconcile and create invoices, POs receipts.
• Assisting financial controller & accountant with basic admin duties.
• Support director with general admin requirements.
• Managing of supplier accounts (ie: DHL, logistics, couriers, taxis, stationary).
• Receiving enquiries and passing onto relevant parties in professional manner.
• Occasional co-ordination assistance with KKDC Trade show & Event operations (locally and internationally).
• Minimal amount of HR admin assistance as required.

General Office Duties:

• General filing (digital & hard copy), typing, copying, scanning as required.
• Organising travel arrangements for staff members (Booking flights, taxis, couriers, hotels, insurance as required).
• Monitoring office stationary levels and ordering office supplies in a pro-active manner, considering colleagues requirements.   
• Maintaining office equipment (Liaising with IT professionals where needed).
• Maintaining company handbook manual.
•  Maintaining / Reviewing any office annual policy renewals (ie: Insurance policy).
  
•  Replying to emails, telephone and face to face enquiries in professional manner.
• Maintaining shared office Calendar (Outlook) and recording employee annual leave/sickness etc.
•  Processing staff expense claims.
• Greeting and assisting visitors to the office.
• Collection and distributing post. 

Key Skills:

• Good understanding of office administration procedures and commercial awareness.
• XERO software (experience preferred but not essential).
• Strong organisation skills and ability to multi-task.
• Good Diary & Calendar Management.
• Good computer skills expected including Word, Excel, MS Outlook.
• Strong typing, database and keyboard skills.  
• A good level of English spelling and grammar.
• Attention to detail and high level of accuracy.   

Personal Skills:

•  As a small office the ability to wear many hats and multi-task is important with a keen ‘hands-on’ attitude to help meet objectives of the company.
• Ability to work and communicate effectively as part of the wider KKDC international team.
• Discretion, professional judgment and confidentiality expected.

If you are interested to apply for this position please email your CV to Tim Young: tim@kkdcdesignhouse.com